Note: This text constitutes a general template Privacy Policy for a public service and does not constitute legal advice. It should be reviewed and adapted in accordance with the competent authority and the applicable legal framework.
1. Data Controller
The controller of the personal data collected through this website is the competent authority responsible for the operation of the Integrated Judicial Case Management System for Civil and Criminal Proceedings, in accordance with the applicable legislation.
2. Legal Framework
The processing of personal data is carried out in accordance with:
- Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR),
- Law 4624/2019,
- the Code of Civil Procedure,
- the Code of Criminal Procedure,
- any other relevant national or European Union legislation.
3. Categories of Data
The website may process, as applicable, the following categories of data:
- identification data (e.g., full name, father's name),
- contact details,
- authentication information through government authentication mechanisms,
- criminal data, exclusively within the framework of the lawful responsibilities of the service,
- technical data (e.g., IP address, log files).
4. Purpose of Processing
Personal data are processed exclusively for:
- the provision of civil and criminal justice services,
- user identification and service delivery,
- compliance with the legal obligations of the authority,
- ensuring the security of information systems.
5. Legal Basis for Processing
Processing is based on:
- the performance of a task carried out in the public interest,
- compliance with a legal obligation,
- the exercise of official authority vested in the controller.
User consent is not required where the processing is provided for by law.
6. Data Recipients
Data may be disclosed only to:
- judicial or prosecutorial authorities,
- competent public authorities,
- other entities, where expressly provided for by law.
No transfer of data to third countries or international organizations takes place unless required by law.
7. Data Retention Period
Data are retained for the period prescribed by the applicable legislation concerning criminal records and are subsequently deleted or anonymized.
8. Data Security
The competent authority implements appropriate technical and organizational measures to ensure the security, integrity, and confidentiality of personal data.
9. Data Subject Rights
Data subjects have, where applicable and in accordance with the law, the following rights:
- right of access,
- right to rectification,
- right to restriction of processing,
- right to be informed.
Certain rights (such as the right to erasure or the right to object) may be restricted due to the nature and purpose of the processing.
10. Data Protection Officer (DPO)
The authority has appointed a Data Protection Officer (DPO), whom citizens may contact through the authority’s official contact details.
11. Filing a Complaint
Citizens have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA) if they believe that their rights have been violated.
12. Amendments to the Privacy Policy
This Privacy Policy may be amended at any time. Any changes shall become effective upon their publication on the website.